Article 11. – Nominations and Elections
Section 11.1. Nominations and Elections.
The Board of Directors shall establish policies and procedures for the nomination and election of officers and the election of Class Three Directors.
At least thirty (30) days prior to the date of each annual meeting of the Corporation, a Nominating Committee previously confirmed by the Board of Directors in accordance with applicable provisions of Article 11 shall submit to the Members in good standing and entitled to vote at the annual meeting the names of eligible persons proposed by the Nominating Committee, and approved by the Board, as nominees for Director and Officer.
In each case, eligibility for nomination is contingent upon the Nominating Committee obtaining, prior to notification of the Membership, a letter stating that such nominee is willing to serve, if elected, and will be able to attend Board of Directors meetings regularly. Members in good standing and entitled to vote may submit the names of additional nominees to the Secretary of Corporation upon the following conditions:
(1) Each submission must be in writing and signed by the at least two (2%) percent of the combined total of Members in good standing and entitled to vote.
(2) The submission must be received at the mailing address of the Corporation at least sixty (60) days prior to the annual meeting.
(3) The Board shall adopt, and may from time to time revise, a policy establishing any requirements in order for a member to be eligible to serve.
(4) Each person whose name is submitted under conditions (1), (2) and (3) of this section must meet the eligibility requirements stated in Article 8, Article 11, Article 12, and elsewhere in these Bylaws.
Thereafter, if the above conditions have been met, the Nominating Committee shall add such name or names to the list of nominees to be included in the notice of elections to be held prior to the annual meeting.
Section 11.2. Service Duration.
No person shall serve more than two (2) consecutive terms in any given elected office, nor shall any Officer/Director serve on the Board for more than seven (7) consecutive years; provided, however, if there is no individual willing or able to fill an open position on the Board, then that Officer/Director may be reelected to the same position for an additional term. In no case shall any person serve in more than one (1) elected position simultaneously unless approved by the Board of Directors.. The Board shall adopt, and may from time to time revise, a policy establishing any requirements in order for a member to be eligible to serve as an Officer; provided, however, that any such requirements may not conflict with the Corporation's policies, these Bylaws, Organizational Documents, or the provisions of law of the State of Arizona.
Section 11.3. Mandatory Leadership Training.
All Officers/Directors shall be required to attend a mandatory minimum of four (4) meetings of the Director/Officers, after election results have been finalized and announced to the membership in order to serve. Officers/Directors who are either re-elected to their current positions or elected to hold a new office shall again be required to attend the mandatory four meetings. The four meetings shall be completed during the transition period. The current Board shall, on behalf of the incoming Board, schedule and arrange for the meetings to take place.
Section 11.4. Board and Officer Transition.
The months from March till May shall be recognized as Transition Months between the departing Board and the newly elected Board. All members of the departing Board and the newly elected Board shall be required to attend Transition Meetings. All Chapter records in the possession of the outgoing Board shall be turned over to the incoming Board no later than May 31st of the current year.
Section 11.5. Taking Office.
Candidates who are elected shall take office on the first day of May following their election, and shall hold office for the duration of their terms or until their successors have been elected and qualified.
Section 11.6. Eligibility and Willingness.
A Nominating Committee shall prepare a slate containing nominees for each Board position and shall determine the eligibility and willingness of each nominee to stand for election. Candidates for Board positions may also be nominated by petition process established by the Nominating Committee or the Board. Elections shall be conducted by electronic vote; provided, however, that written ballots will be mailed or otherwise provided to members without e-mail and/or web access. The candidate who receives a majority of votes cast for each office shall be elected. Ballots shall be counted electronically, if by electronic voting, or by the Nominating Committee, or by tellers designated by the Board if by mail ballot.
Section 11.7. Eligibility of Nominating Committee Members.
No current member of the Nominating Committee shall be included in the slate of nominees prepared by the Committee.
Section 11.8. Funds, Resources and Electioneering.
In accordance with the corporation's policies, practices, procedures, rules and directives, no funds or resources of the Corporation may be used to support the election of any candidate or group of candidates for the Corporation or public office. No other type of organized electioneering, communications, fund-raising or other organized activity on behalf of a candidate shall be permitted. The Nominating Committee, the Secretary, or other applicable body designated by the Corporation, shall be the sole distributor(s) of all election materials for Corporation's elected positions
Section 11.9. Voting by Proxy.
There shall be no voting by proxy.